Post Tenure Review – Step 3

Unit Administrator Completes Review and Written Evaluation

After the Peer Review Committee completes their review, the Post-Tenure Review packet will route to the Unit Administrator.

At that time, the Unit Administrator will receive an email and can navigate to the packet from the email, Faculty180 home screen, or Cases menu in Faculty180. Navigate to the packet by clicking on the faculty member’s name.

    PTR Step 3 Templates
The unit administrator can select Read Case to view all attached documentation attached by the candidate and Peer Review Committee or scroll down on the Case Materials tab to view individual packet sections.
PTR Step 3 Read Case

1. Unit Administrator uploads written evaluation

The unit administrator will complete the required tasks in Faculty180 by navigating to Case Details and completing the Required Items.

Click Add to upload the written evaluation document.

PTR Step 3 Add Case and Case Details

2. Unit Administrator shares evaluation

The unit administrator must share the written evaluation with the candidate and give them 14 calendar days to provide a written response.

The written evaluation should be shared with the Peer Review Committee outside of Faculty180. 

To share the evaluation electronically, navigate back to Case Materials and scroll down to the Reviewer Documents section. Expand the section with the blue carrot symbol.

PTR Step 3 Case Materials and Details
Check the box next to the evaluation you uploaded. In the blue ribbon at the top of the page click Share > With Candidate
PTR Step 3 Share With Candidate

A window will populate with the email template the candidate will receive.

  • Enter a subject line and message.
  • Confirm the file is attached under the “Share Files” section.
  • Enable a response.
  • Message Reason = Candidate Response to Unit Administrator Evaluation
  • Deadline = 14 calendar days from current date
  • Section for Response = Candidate Responses
  • Click Send.

If/when a response is submitted by the candidate, the unit administrator will receive an email notification and the response will populate in the Candidate Responses section of the packet.

PTR Step 3 Message to Candidate

3. Unit Administrator records agreement/disagreement with the Report on Performance

Navigate to Case Details and click Fill Out Form for the Unit Administrator Agreement form.

PTR Step 3 Fill Out Form
Complete the form and click Submit Form.
PTR Step 3 Agree Submit Form

4. Unit Administrator confirms candidate response was received

After giving 14 days, or upon receiving the candidate response, the unit administrator will navigate to Case Details and click Fill Out Form for the “Faculty Notification Confirmation” form.

PTR Step 3 Fill Out Form
Complete the form and click Submit Form.
PTR Step 3 Written Evaluation

5. Unit Administrator sends case forward

At the top of the screen, click Send Case > Forward to.

PTR Step 3 Forward and Backwards
The unit administrator will be prompted to enter an email subject line that will go to the next reviewer. Click Continue to send the email.
PTR Step 3 Send Case Forward