Faculty180 Quick Reference Guide

Navigation:

Login to Faculty180. If prompted, search for East Carolina University as the institution. The landing page of the platform is called the Home Screen Dashboard.

Faculty180 Home Screen Dashboard

Faculty180 Home Screen Dashboard menu items:

Your Packets: This menu item displays all active and closed personnel action reviews assigned to you. Guidance documents and help videos are available on the Faculty180 Resources page for the various personnel actions routed in Faculty180.
Profile: The Profile menu contains contact information, degrees, work history, and more. The first three sections of the Profile (Personal Information, Contact Information and Current Position) can not be manually updated by the faculty member. Changes must occur first in Banner or PiratePort. Other sections like Degrees, Licensures and Work Experience can be updated by the faculty member.
My Tasks: On the Home Screen Dashboard, items that require your attention are displayed as Tasks. Unit administrators, committee members, and faculty members will be included in Case workflows at various steps. If you are in a committee or responsible for completing a particular step in a personnel action, the case will show up as a Task on your Home Screen Dashboard when it is routed to the applicable step. The Case will appear on your home screen until the task is completed and the case is routed to the next step.
Vitas & Biosketches: Vitas & Biosketches is the menu item that stores templates for generating various reports. Legacy Vitas is a subcategory under this menu where faculty can generate annual reports, historical teaching records, and copies of their work plan.
Dossier: Dossier is a document repository that stores documents attached in all of your reviews. You can upload documents to Dossier and load them into future reviews. Access your Dossier by clicking on your name in the top right-hand corner, then by clicking on Interfolio Dossier.
Cases: The Cases menu displays personnel actions in which you have access or are in your queue for review, currently. Security access level determines what displays on this page. If you have administrative rights in the application you will see active cases in this menu, and they may or may not currently be a task in your queue.
Activities: Professional activities related to teaching, research and service are captured in the Activities menu. More information related to many Activity categories is provided below.
- Activity Distribution/Workload is the category used to capture the faculty workload. Faculty enter this information each academic year. View the How to Enter Activity Distribution/Workload Percentages user guide for more information.
- Faculty Annual Goals and Objectives captures the work plan goals for each academic year. Faculty enter this information each year. View the How to Enter Annual Workplan Goals user guide for more information.
- The Teaching category is automatically loaded with Banner courses after the census date in each semester and changes can not be made manually by the faculty member.
- Other Teaching Activities is a category where faculty can enter other teaching related activities not captured in Banner like course creation, course redesign, independent studies, special projects, and more.
- Clinical faculty can enter clinical activities in the Clinical Practice category.
- Student Advising/Student Mentoring Load is a category designed to capture activities related to advising and mentoring students.
- Scholarly Contributions and Creative Activities is a broad category to capture publications, presentations, creative activities, research reports, patents and software development. This category has the unique ability to capture the status of these activities from development to completion or publication.
- Sponsored Proposals and Awards are auto-loaded records from ECU’s research administration tracking system eTRACS. Faculty can not manually update records in this section.
- Other Grants/Contracts and Awards is an activity category that allows faculty to enter other grant and contract activity not recorded in eTRACS.
- Institutional Committees is a category where faculty enter their committee membership. More information related to committees and how to enter the various committee memberships in Faculty180 can be found on the Tips About Committees page.
- There are several categories where faculty can enter their service. Professional Service, Community Service, and Other Institutional Service are all categories to capture these professional activities.
- Professional Development is a category where faculty can capture workshops and training sessions they attend each academic year.

Add a new activity:

To navigate to the Activities menu, click on Activities in the left-hand menu of the Faculty180 Home Screen Dashboard. When you locate the the appropriate category, expand it using the toggle triangle on the left side and click Add.

Add a new Activity by clicking activities, section header, add

A new screen will populate prompting you to enter information related to the activity. Enter the semester in which this activity occurred. Some activity types require a Start and End Semester. If the activity happened on a single date, choose the same semester for both. Only choose “Ongoing” if the activity is truly continuing into the future (i.e. Committee appointment, etc.).

Example: You participated in a professional development seminar in the Fall of 2023 that was a one time event. In this scenario both the Start and End Semester would be Fall of 2023.

Example 1 - Participated in Professional Development

Example: You are appointed to a committee for one academic year. In this scenario the Start Semester and End Semester would follow the academic year parameters. An academic year spans from Summer to Spring. Academic year 2023-2024 would span from Summer 2023 to Spring 2024.

Example: You are a member of a professional organization and you plan to renew your membership in the future. The Start Semester would indicate the semester in which your membership began and the End Semester can be Ongoing.

Example 3 - Member of a Professional Organization

Update the ending semester if/when an ongoing activity has ended.

To update an activity that has ended, but was previously noted as “Ongoing,” navigate to the activity and click the edit pencil on the right-hand side.

Update Semester Ending by clicking activity, edit pencil to the right

Change the Ending Semester to reflect the appropriate date.

Scroll down to the very bottom and click Save and Go Back.

Scholarly Contributions:

Scholarly Contributions require you choose a status. The statuses are defined below and have implications for how this activity will appear on your annual report.

Scholarly Contributions Status

Status Name	Definition	Reporting Implication
In Progress	A scholarly activity that is in the beginning stages of development.	While in this status, the activity will continue to appear in your annual report forever, for all future years, until updated.
Submitted	Notes that an article or publication was submitted to the publisher.	While in this status, the activity will continue to appear in your annual report forever, for all future years, until updated.
Revise & Resubmit	Notes that a publication requires revision.	While in this status, the activity will continue to appear in your annual report forever, for all future years, until updated.
Accepted	Notes that the publication was accepted by the publisher, but not yet published.	While in this status, the activity will continue to appear in your annual report forever, for all future years, until updated.
In Press	Notes that a publication is in press and pending publication.	While in this status, the activity will continue to appear in your annual report forever, for all future years, until updated.
Completed/Published	Choose this status if/when the activity is completed, has already been finished, or is now published.	The date in which this status is entered will be the final date of record on this activity. After this date is passed, the activity will no longer appear on your annual report.
Work Discontinued	Choose this status if the publication will not be published or when the work will not be completed.	The date in which this status is entered will be the final date of record on this activity. After this date is passed, the activity will no longer appear on your annual report.

If an update to the status of a Scholarly Contribution or Creative Activity is required:

Navigate to Scholarly Contributions section, use the Search bar to locate the appropriate record and click the edit pencil on the right-hand side.

Update Status by searching for activity by title, click edit pencil to the right

Next to the current status click Manage Status.

Click Add. Do not edit the current or historical statuses.

Enter the new status, semester and year. Click Save.

Enter New Status, Semester, and Year and Save

A history of statuses will appear. Click the X int he top right-hand corner to close this window.

Click X in the top right hand corner to close

Scroll down to the bottom of the page and click Save and Go Back.

The Activity Classifications section at the bottom of every activity entry form varies depending on the activity type. Some of them have more information and definitions provided by clicking on the question mark icon. The way in which you answer these questions impacts departmental, college and institutional level reporting. Below is one example of a question you may see in the Activity Classifications section.

Related to Distance Education

If a professional development activity satisfies the institutional requirement for faculty teaching a distance education course within an academic year, then you would choose “yes” for this activity classification.

Distance Education related professional development - click yes

Document Upload:

At the bottom of most activity entry forms there is an option to upload a supporting document. Documents uploaded to activities will generate within the annual report in annual evaluation cases. Make sure the naming convention of the document is clear as to which record it is linked to. For example, avoid using vague names like Doc1.docx.

To upload a file, click the Upload File button.

Navigate to the location of the document on your computer.

When the file is successfully uploaded, you will see the file name appear in Section C of the activity input form. Click Save and Go Back.