Tenure and Promotion – Step 1

Unit Administrator Collects External Reviews

When the candidate submits the first section of the case (External Reviewers: Selected Documents) Step 1 will automatically be initiated with an email.

Unit administrators can access the case from the emails, Faculty180 home screen, or by navigating to the “Cases” menu under the Faculty180 Reviews section. Use the search bar to search by name, if needed. Navigate to the case by clicking on the faculty member’s name.

Unit administrators can choose “Read Case” to see all attached documentation from the candidate.

Documents can be read using the lefthand navigation menu. Exit this screen by clicking on “Return to Case.”

The documents to share with external reviewers will be viewable under the “External Reviewers: Selected Documents” section. Chairs can download and share those files with the promotion and tenure committees in order to finalize the list before soliciting the review letters.

Note: Unit Administrators will not see PAD documents unless the section is submitted by the candidate. Candidates can submit and share sections prior to the deadline. Sections can be unlocked for the candidate as long as the deadline has not passed. Contact your College Coordinator or the Faculty180 Coordinator to request a section be unlocked. Requests to unlock a section after the September deadline will require additional approvals.

External Evaluations can be collected within the case. It is recommended that you communicate with the external reviewer outside of Faculty180 to confirm the list of external reviewers. Then, use the steps below to collect the external review letters electronically. Regardless of how you collect the review letters, copies of all written communications with reviewers shall be uploaded to the External Evaluations section.

If using Faculty180 to collect the reviews:

Scroll down within the case landing page (Case Materials) to the “Internal Sections” portion.

Click “Request Evaluation” in the “External Evaluations” ribbon.

A new screen will appear prompting you to add the evaluator names and emails.

Draft the email that will send the request to the External Reviewer.

Below the email message the unit administrator can add files that were attached by the candidate.

Enter a deadline, choose “Administrators & Entire Committee,” and click “Send Request.”

Regardless of how you collect the review letters, copies of all written communications with reviewers shall be uploaded to the External Evaluations section.

If external evaluations are obtained outside of Faculty180:

Send the PAD to the committee:

When all external reviews are received and/or uploaded, and after the entire PAD has been submitted by the candidate, navigate to the “Case Details” tab, and complete the “External Reviews and PAD Completion Confirmation.”

Select “Yes” to indicate that all external reviews have been received and the case is ready to move forward. Click “Submit Form.”

Next, the unit administrator will send the case forward to the Tenure or Promotion committee. Click “Send Case” at the top of the screen and “Forward to.”

The unit administrator will be prompted to enter an email subject, then click “Continue” to send the PAD forward.