Tenure and Promotion – Step 2

Committee members can access the case from the emails, Faculty180 home screen, or by navigating to the “Cases” menu under the Faculty180 Reviews section. Use the search bar to search by name, if needed. Navigate to the case by clicking on the faculty member’s name

Committee members can choose “Read Case” to see all attached documentation from the faculty member and external review letters.

Documents can be read using the left-hand navigation menu. Exit this screen by clicking on “Return to Case.”

Committee chairs should navigate to the “Case Details” tab to complete the required documents. A number will appear next to the “Case Details” tab that indicates how many tasks require completion.

Note – If a case is routed to you and you do not see a number next to “Case Details” then you are a committee member. Only committee chairs have the ability to submit documents and forms and move the case forward. At the bottom of the Case Details screen you can also see a list of members and chairs (designated as committee managers).

Scroll down to the “Required Items” section and upload the Cumulative Evaluation by clicking the “Add” button.

Choose “Cumulative Evaluations” as the section and click “Add.”

Next, complete the recommendation form. Click “Fill Out Form” to the right of the recommendation form. Select the recommendation and then click “Submit Form.”

The cumulative evaluation must be shared with the candidate.  To do this electronically, navigate to the “Case Materials” tab, scroll down to the “Cumulative Evaluations” section, open the section using the arrow in the lefthand corner, click the checkbox next to the evaluation document, then in the blue ribbon at the top of the page click “Share,” then “With Candidate.”                                                                                                                                                                                      Note: The recommendation of the committee is not automatically shared with the candidate when the form is completed. The committee chair may also want to select and attach the recommendation form in the email message when sharing the Cumulative Evaluation if the recommendation is not apparent within the evaluation.

After clicking “Share, and “With Candidate,” a new screen will appear with the evaluation attached at the bottom.

Enter a subject line and message to the candidate.

Then, click the checkbox next to “Enable” file response.

Message Reason = Candidate Response to Committee Evaluation
Deadline = Today + 7 Working Days
Section for Response = Candidate Responses

After the candidate responds to the evaluation, the committee chair will receive an email notification that a response was received.

The response can be viewed in the “Read Case” window or at the bottom of the “Case Materials” page under the “Candidate Response” section.

If the candidate response is received outside of Faculty180, then the response can be uploaded to the “Candidate Responses” section on the “Case Materials” tab.

When the candidate response has been received or uploaded, the committee chair will fill out the “Indicator of Candidate Response” forms on the “Case Details” tab.

After answering the form question, click “Submit Form.”

After all required components are completed, the committee chair will send the case forward by clicking on the “Send Case” button and choosing “Forward to.”

The committee chair will be prompted to enter an email subject and click “Continue” to email the unit administrator in the next workflow step.