Tenure and Promotion – Step 3

Unit administrators can access the case from the emails, Faculty180 home screen, or by navigating to the “Cases” menu under the Faculty180 Reviews section. Use the search bar to search by name, if needed. Navigate to the case by clicking on the faculty member’s name.

Unit administrators can choose “Read Case” to see all attached documentation from the candidate and previous reviewers.

The unit administrator should navigate to the “Case Details” tab to complete the requirements. A number will appear next to the “Case Details” tab that indicates how many tasks require completion.

Scroll down to the “Required Items” section and upload the Cumulative Evaluation and final copy of the Personnel Action Summary Form by clicking “Add.”

Note: The Personnel Action Summary Form is only required for Tenure actions.  Information required for the second half of the form is provided by the candidate in the “Candidate Summary Information for PASF” section.

Choose the appropriate section when uploading the documents, then click “Add.”  Be sure to select the appropriate “Section” for which the document will be sorted.

Next, complete the recommendation form. Click “Fill Out Form.” Select the recommendation and then click “Submit Form.”

The cumulative evaluation must be shared with the candidate.  Navigate back to the “Case Materials” tab, scroll down to the “Cumulative Evaluations” section, open the section using the arrow in the lefthand corner, click the checkbox next to the evaluation document, then click “Share,” “With Candidate.”

Note: The recommendation is not automatically shared with the candidate when the form is completed. The unit administrator may also want to select and attach the recommendation form in the email message when sharing the Cumulative Evaluation if the recommendation is not apparent within the evaluation.

After clicking “Share, and “With Candidate,” a new screen will appear with the evaluation attached at the bottom.

Enter a subject line and message to the candidate.

Then, click the checkbox next to “Enable” file response.

Message Reason = Candidate Response to Unit Administrator Evaluation
Deadline = Today + 7 Working Days
Section for Response = Candidate Responses

After the candidate responds to the evaluation, the unit administrator will receive an email notification that a response was received.

The response can be viewed in the “Read Case” window or at the bottom of the “Case Materials” page under the “Candidate Response” section.

If the candidate response is received outside of Faculty180, then the response can be uploaded to the “Candidate Responses” section on the “Case Materials” tab.

When the candidate response has been received or uploaded, the unit administrator will fill out the “Indicator of Candidate Response” form on the “Case Details” tab of the case.

After answering the form questions, click “Submit Form.”

After all required components are completed, the unit administrator will forward the case by clicking on the “Send Case” button and choosing “Forward to.”

The unit administrator will be prompted to enter an email subject and click “Continue” to email the appropriate party in the next workflow step.